Privacy Policy

Introduction and Scope

Innovation Academy SA (EIA) is a non-profit organization. It offers innovation training for international students. It gives them the resources and connections and mentoring they need to build a successful startup.

Innovation Academy knows your privacy is important. This Privacy Policy ("Policy") explains how we collect and use and process and store your personally identifiable information ("Personal Data"). It covers our services in two cases:

• You access our services and submit your Personal Data directly to us. One example is through our website at https://www.inacademy.eu ("Website").
• We receive your Personal Data from your educational institution or employer.

Controllership

For the activities in this Policy this legal entity is the data controller for your Personal Data:

Participant Data

If you apply to take part in one of our programs we may process these kinds of Personal Data about you:

• Biographical information. This means your first and last name and your age. It also means your nationality and gender and ID number.
• Contact information. This means your email and phone number.
• Employment or education data. This means your educational institution and study field. It also means your occupation and place of work.
• Feedback during and after the program.
• Testimonials. See the section "Use of Testimonials".

You may work for one of our corporate clients. Or you may own a business and take part in our courses. Then we may collect and process your full name and corporate email address and place of work.

Mentor and Expert Data

If you are our mentor or expert we may process these kinds of Personal Data about you. The same applies if you apply for a mentor position with us:

• Biographical information. This means your first and last name and your country of residence.
• Contact information. This means your email and LinkedIn profile.
• Other information that helps us judge if you suit the position. Examples are proof of expertise and your mentoring field. Another is your experience giving keynote talks.

Only certain employees process this Personal Data. They are the people who evaluate your application. They also include anyone who must process the data to carry out recruitment. That means recruiters and HR managers and other interviewers. It also means people who do administrative or other recruitment work.

Image Data Usage

During the event an official photographer or videographer or other marketing staff will take photos or videos. We use them for European Innovation Academy marketing. We show these materials on our website and our official social media channels. Please contact a staff member if you want to be left out.

Website Data Usage

When you access our Website we automatically collect certain information about how you use it. This happens on a computer or a mobile phone or any other device. The information may include:

• Your geographical location and device IDs.
• Bandwidth used and system and connection performance.
• Browser type and version and your operating system.
• Referral source and length of visit and page views.
• Your IP address or another unique identifier of your device.
• Other similar information.

Use of Testimonials

We may choose client testimonials and post them on our Website. They may contain personally identifiable information. Examples are your name and job title and the company you work for. Other Website visitors may see this information.

We will get your consent before we post any testimonial with your name. If you want us to remove your name or testimonial from our Website you can contact us.

How We Receive Personal Data

We may receive Personal Data:

• Directly from you when you access our Website and apply for one of our programs.
• When you apply for a position with us through our Website or in another way.
• From the educational institution you apply through.
• From our partners who provide our training.
• When you fill in the registration form to take part in our programs.
• When you use the program's LMS and event management platforms.
• When you send us feedback about the program.

Basis of Processing

Under this Policy we may rely on one or more of these legal grounds to process your Personal Data:

• The need to perform our contractual duties to our clients.
• The need to pursue our legitimate interests. Examples are reviewing your application and providing our educational services to you.
• Your consent.
• Any other ground the law requires or permits in the specific context.

Purposes of Processing

We process Personal Data to:

• Provide education services to our clients.
• Judge if candidates suit a mentor or expert position.
• Measure our clients' motivation and decide on their admission.
• Contact clients and follow up about the program they applied for.
• Provide third-party accommodation to program participants.
• Give logistical support to program participants. One example is buying transport tickets.
• Improve our services and product.
• Contact our clients in an emergency.
• Send periodic emails about our services.

After a participant completes our program we keep some Personal Data to:

• Keep and re-issue the participant's diplomas or certificates.
• Contact the participant if there is a chance to work together in the future.
• Add them to the alumni community.

Sharing Personal Data with Third Parties

To provide our services we may share your Personal Data with certain third-party providers. This list gives examples and is not complete:

• Email marketing services.
• Web form services.
• Business management software services.
• CRM software services.
• Online scheduling services.
• Cloud storage services.
• Third-party accommodation providers.
• Third-party transportation providers.

When we accept an applicant we give them access to our online platforms and LMS and similar tools. Participants can talk to each other there. So other people taking part in the program or mentoring it or organizing it will see some of your Personal Data.

We may also share your Personal Data with some of our partners. They may want to tell you about their career opportunities.

EIA is committed to the highest standards of data protection and privacy. So all our third-party vendors go through rigorous due diligence. Each one is bound by contract to follow data protection laws and rules. These must equal or exceed the General Data Protection Regulation (GDPR).

This includes data processing agreements. They set out the scope and nature and purpose of the processing. That keeps everyone accountable and compliant.

We work with third-party processors only when it is necessary. We keep the data they see to a minimum. We protect our participants' personal data against unauthorized access or disclosure. We also protect it against alteration or destruction.

Other Disclosure of Your Personal Data

We may disclose your Personal Data in these cases:

• When the law requires it. Or when we believe in good faith that we must disclose it to comply with official investigations or legal proceedings. These may be started by government or law enforcement officials or by private parties. Examples include subpoenas and search warrants and court orders. The list of examples is not complete.
• If we merge or divide or restructure or change our organization in another way.
• To our subsidiaries or affiliates but only if it is needed for operations.

We may have to disclose your Personal Data to comply with official investigations or legal proceedings started by government or law enforcement officials. If so we may not be able to make sure those recipients keep your Personal Data private or secure.

Data Integrity & Security

We make reasonable and diligent efforts to keep the information on our data subjects accurate. We have adopted and put in place reasonable industry standard security procedures to protect it.

The Innovation Academy will make reasonable efforts to secure network communications and our Website. But we cannot guarantee that information is completely secure. That applies to information sent to our systems and kept on them. It also applies to information sent from them.

Data Retention Period

If you take part in our program we store your Personal Data for five years after the program ends. After that we ask each year for your consent to keep it for another twelve months. If you do not consent we promptly remove all Personal Data linked to you.

If you are a candidate and we do not recruit you we keep your Personal Data for one year. That year starts at the end of the recruitment process.

Access and Review and Objection to Processing and Portability

If we store your Personal Data you may have the right to ask for access to it. You may also have the right to update or correct or port or delete it. In some situations you may have the right to restrict or object to how we process it. To make any of these requests please contact us.

Privacy of Children

Our Website is not meant to collect Personal Data from people under 18. We do not knowingly let anyone under 16 submit Personal Data to our Website.

You may believe your child has given us their Personal Data. If so contact us using the details in the Contact Us section of this Policy. We will delete the Personal Data.

Changes to this Policy

If we make any material change to this Policy we will post the revised Policy on this page. We will also update the effective date at the top. It will show the date the new Policy took effect.

Contact Us

If you have questions about this Policy or how we process your Personal Data please contact us at info@inacademy.eu.

Please allow us 7 days to reply.

Supervisory Authority Oversight

If we process your Personal Data you may also have the right to complain to a data protection regulator. This can be in one or more European Union member states.